Paisano Volunteer Fire Department
Campbellton Community Hall
User Agreement – Contract

​

Campbellton Community Hall (is a non-smoking facility)
P.O. Box 5
305 St. Francis Street
Campbellton, Texas 78008
(830) 569-9895

​

FACILITY MANAGER:  _____________________________________________________
FACILITY MANAGER CONTACT PHONE NUMBER:  _____________________________________________

User Agreement – Contract and rules for the Campbellton Community Hall facilities:

The user agreement made this ______ day of __________________, by and between the Lessee.

(Print Full Name):  __________________________________________________________

Lessee’s signature: ____________________________________________________________________

Lessee’s address:  ____________________________________________________________________________________

Lessee’s phone number:  ______________________________________________________________

Facility manager’s signature:  __________________________________________________________

Lessor: Paisano Volunteer Fire Department – Campbellton Community Hall 

The Lessee shall pay the Lessor for the use of those facilities designated below for the date of:  _________________________________________________________________.

 

 

CLEANING FEE DEPOSIT – (OPTION #1) - Must be paid prior to access to the facility and will be refunded after the cleaning and the returning of chairs and tables to their proper place, to the satisfaction of the facilities manager.

​

(OPTION #2) – Must be paid prior to access to the facility but will NOT be returned if the Lessee chooses to have the hall cleaned by the hall’s staff. This option removes the Lessee from ALL cleaning responsibilities.

$250.00

 

RENTAL PER DAY (any use over 6 hours) – includes access to hall, kitchen, grounds, air conditioners, and electricity.

$500.00

 

HALF DAY RENTAL (6 hours or less) – NO dances with rentals 6 hours or less.

$250.00

 

RENTAL PER HOUR (3 hours or less) - $45.00/hr. X ____   hrs. =

 

 

PRIOR DAY ACCESS FOR DECORATING (IF AVAILABLE) - $20.00/hr. X _______hrs. =

 

 

​

** The Cleaning Fee Deposit of $250.00 will also serve as your Reserve Date Fee. The remaining $500.00 Rental Fee will be due 15 days PRIOR to the actual event date. If remaining Rental Fee is not paid in full, the event will be canceled, and the Cleaning Fee Deposit WILL NOT BE REFUNDED.

​

** Payment of all deposits, rental fees, and Lessor being provided a copy of Event Liability Insurance must be completed prior to access to the facility. Once access is granted to the facility, it is the Lessees responsibility to notify the facilities manager of any problems with the hall. Failure to notify the facilities manager will make the lessee responsible for any loss or damage.

​

By signing this User Agreement Contract, the Lessee will abide by the following rules for the Campbellton Community Hall:

• ____________(initials) - It is the responsibility of the Lessee to purchase the correct Event Liability Insurance for the event. The event liability insurance MUST include the Campbellton Community Hall, the Paisano Volunteer Fire Department, and its members, as non-liable entities in the insurance policy. The Lessee must provide the Paisano Volunteer Fire Department with a copy of the event insurance policy prior to the Lessee being granted access to the facility.

• It is the responsibility of the Lessee to read and understand all items in this contract.

• This is a NON-SMOKING facility. No smoking in the building at any time.

• The use of glass bottles for sodas and other beverages (except liquor bottles brought in) is prohibited.

• If the COMPLETED SIGNED contract and ANY REMAINING BALANCES are not received within 15 days of intended use, the date will not be held, and the event will be canceled, and the Cleaning Fee Deposit will NOT BE REFUNDED!

• Keys to the facility will not be released until lease has been paid in full and will only be released at 8:00 am on the day of the event unless other arrangements have been made. Any usage before this will be assessed as additional rental fees at rental rates.

• Keys must be returned the following day to the facility manager or designated facilities team member or there will be a $25.00 per day charge.

• All functions will end no later than 1:00 am. Lessee must vacate the leased premises no later than one hour after the rental period.

​

• ______________ (initials) – Nothing shall be attached to the walls, ceiling, ceiling fans, or doors without prior approval. The Facilities Manager must approve all decoration. Staples, tape, Command Strips, any sticky adhesives, or nails WILL NOT BE ALLOWED to attach decorations to any surface. ANY OF THESE ITEMS FOUND ON THE FACILITY OR ANY SIGN THAT IT WAS USED MAY RESULT IN THE LESSEE NOT GETTING THE $250.00 CLEANING DEPOSIT RETURNED, OR BEING CHARGED AN EXTRA $250.00, IF THE LESSEE CHOSES TO HAVE THE $250.00 APPLIED TO HAVING THE FACILITY CLEANED. Signs are not to be altered in any way. It is recommended that all decorations be free standing.

• No alcoholic beverages may be sold at any function. If alcoholic beverages are served, the Lessee shall ensure that all pertinent laws related to the use of alcoholic beverages are complied with.

• The Lessee is not allowed in the breaker box. Do not switch on or off any breakers without approval of the facility manager.

• The Lessee shall be responsible for all damage and repairs. The cleanup shall be required from all lessees and refund shall be contingent on lack of damages and appropriate clean up as approved by the facility manager, unless the lessee has chosen to pay the $250.00 cleaning option. This option removed the lessee from any cleaning responsibility.

• Lessee must provide toilet paper, hand soap, trash can liners, and any cleaning materials. Mops and brooms can be found in the broom closet.

​

• ______________(initials) – The Lessee shall be responsible for cleaning the facility after use, including the restrooms, kitchen, and parking areas. Hall, kitchen, and restrooms must be mopped. No items shall be left in the refrigerator or cooler area. Tables and chairs must be cleaned and returned to the appropriate place. Trash containers must be lined with liners and emptied after all trash is picked up from the grounds and hall. Containers should be left free of all trash. All trash must be removed from the premises.

• Hall rental DOES NOT include utilities for RV’s. RV’s can be parked on the premises but not hooked up to hall utilities.

• The Lessee must provide firewood if the barbecue pits are used. Fire may not be built in the pits. If Lessee builds fire directly in the pit, they must pay for all damages.

• It shall be the responsibility of the Lessee to provide security on the premises when alcohol is to be served or is present at a function, AND/OR when a live band or DJ will be performing. The security is at the expense of the Lessee.

• Any breach of the peace occurring at any function held on the premises shall be reported immediately to the proper law enforcement authorities (911) AND the facility manager of the Campbellton Community Hall.

• Parking is allowed all around the hall. DO NOT PARK IN FRONT OF THE LARGE FIRE DEPARTMENT BAY DOORS, IN THE DRIVEWAY, OR IN THE TRUCK FILLUP AREA LOCATED AT THE SOUTHWEST CORNER OF THE PROPERTY. These areas are marked with NO PARKING signs and or cones as they must always remain clear for emergency vehicles and personnel. VEHICLES THAT IGNORE THE “NO PARKING” AREAS CAN BE TOWED AT THE OWNER’S EXPENSE!

• All Campbellton Community Hall property and fixtures shall remain on the premises and shall not be altered in any way.

• Lessee agrees not to sub-lease said premises.

• Lessee agrees to hold Lessor harmless against all claims, demands, damages, cost, and expenses including attorney’s fees to the Lessor.

 

The Campbellton Community Hall and its Paisano Volunteer Fire Department Leadership Team, thank you for helping us keep the Campbellton Community Hall as an important asset to the Campbellton community and the surrounding area.